be a part of the market

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Vendor Agreement 2011
Information, Rules and Regulations

DATES: Wednesdays, June 1 – September 28
HOURS: 2:00pm – 7:00pm
LOCATION: Red Hills Market, Highway 99 and 7th Street, Dundee, OR

VENDORS: Weekly and Full Season Venders
VENDOR SET UP: 12pm to 1:45pm
VENDOR TAKE-DOWN: 7pm to 8pm

ADMINISTRATION: Dundee Summer Market (DSM) is facilitated by Red Hills Market (RHM),
PO Box 400, Dundee, OR 97115.

RULES AND REGULATIONS

BOOTH FEES AND DETAILS:
Venders decide whether they would like to participate as a Full Season vender or Weekly vender.

FULL SEASON VENDORS
Must commit to participate in every market throughout the season (18 dates)
Will be assessed a discounted flat rate for the entire season
Will have a consistent spot throughout the season

WEEKLY VENDORS
Will indicate on their application the dates they wish to participate in the market
Will be scheduled and assigned a space as determined by the Market Manager
Will pay the weekly rate on the day they participate

FEES
Full Season Vendors
$270 per 10’ X 10’ space for the 2011 season, consisting of 18 market days ($15/market day)
Payment is due on or before the first day of market (June 1, 2011)
With prior approval from the Market Manager, Full Season vendors may make two payments of $135 each

First payment due on or before June 1st
Second payment due on or before June 29th
If the balance is not received on or before June 29th, a late fee of $15 per week will be assessed

No vender fees will be refunded after June 27th

Weekly Vendors
$20 per 10’ X 10’ space per week

Payment is due on or before the market day

PAYMENT
Acceptable forms of payment include: cash or check
Checks should be payable to Red Hills Market
All fees collected will be designated to promote and operate the Dundee Summer Market under the auspices of the Red Hills Market

PLACEMENT
A space at DSM is determined to be 10’ X 10’
Space assignments are determined by the Market Manager based on several factors, including: vendor seniority , overall ‘look and feel’ of market, and vendor needs for shade or proximity to other booths (e.g. wine tasting next to food samples)
No vendor may sub-lease their booth space

VENDOR SET-UP
• Vendors may set up between 12:00pm and 1:45pm on market day
• Vendors should check-in with the Market Manager to find out their assigned space
• Vehicles are not allowed to enter the market area after 1:30pm
• Vehicles must be removed from inside the market by 1:45pm
• Displays must be maintained in a safe, healthy and attractive fashion
• Tents or canopies are required and should be weighted to insure safety to customers and other vendors
• Vendors are responsible for all aspects of their space. This includes any and all equipment needed to set up an appropriate display.
• Displays should be clean and inviting
• All products must be appropriately packaged

VENDOR TAKE-DOWN
• No vendor may dismantle their booth in any way before the close of the market (7:00pm)
• All booths must be dismantled and vacated immediately
• No vehicles are allowed in the market until 7:10pm
• Vendors must leave their space clean and free from trash and produce refuse at the end of each market – you must take your own trash with you from the market

SIGNAGE
• Each vendor must post a sign clearly identifying the name of the vendor

LICENSING
• All vendors are required to complete the DSM Vendor Agreement
• All vendors must comply with applicable state and federal regulations and provide
evidence of appropriate insurance, licensing, registration and certification

CANCELLATION
• If a vendor is not able to participate in on a committed or scheduled day, they must notify the DSM Manager at least 24 hours prior to the start of the market. Contact Jennifer Sitter at (206) 335-9058 or jensitter@gmail.com.

GENERAL GUIDELINES
• Sampling of produce and other food item is encouraged; however vendors must follow state guidelines for sampling procedures and hand washing stations.
• DSM is not a forum for political or religious activities.
• For safety reasons, no vending out of vehicles
• Vendors must conduct themselves courteously and appropriately
• Violation of rules may subject vendor to exclusion from further participation in the market
• DSM reserves the right to refuse to do business with any vendor and to prohibit the sale on any product from the market